Responsibilities

1. Assist in preparing and coordinating Board of Directors and the Annual & Extraordinary General meetings, include collating data and reports necessary for the meetings.
2. Assist in preparing minutes of the various meetings.
3. Assist in preparing Board resolutions.
4. Provide secretariat support to Company Secretary of both Tokio Marine Asia and Group Companies, and the safekeeping of all documents.
5. Assist to plan, coordinate, set-up meetings (including Asia General Holdings), prepare materials and take minutes
6. Assist to collate Board materials from Group Companies and prepare the Review Summaries to ensure compliance to our Mandatory Approval and Reporting Rules.
7. Maintain the relevant Registers and database.
8. Prepare Business Plans for the Division for submission to Corporate Planning Division
9. Monitor & track completion date of projects and business plans
10. Request, collate, report on and monitor Quarterly Reports of Group Companies
11. Handle admin matters for the Division
12. Plan, coordinate, prepare materials/ set-up, execute plans for the Regional Conference
13. Conceptualize and participate any other projects as and when required

Requirements

1. Diploma Holder / Degree Holder
2. Proficient in MS Office (Microsoft word, excel)